Booking Tabling Space Booking Outdoor Space Booking Meeting Rooms Booking Event Space

Booking Tables

Indoor Tables

A good way to recruit new members and advertise your club events or meetings is to set up a table on campus and talk to students. Tables can be booked in virtually every building on campus. To book at table you must go to the ancillary services office on the third floor of the Campus Activity Centre in the Executive Centre. The contact person for booking tables is Cynthia Bosdet she will issue your club a tabling permit once you have booked. When your club sets up your table make sure to bring your tabling permit with you. If you cannot produce a valid permit campus security may ask you to leave.

Locations:

  • 4 Tables in Old Main
  • 3 Tables in the Campus Activity Centre
  • 2 Tables in the International Building
  • 1 Table in the Science Building
  • 1 Table in the Arts and Education Building
  • 1 Table in the Trades Building

Tabling Regulations

  • Any food or beverage sales from your table must be approved by ancillary services
  • Clubs and student groups are able to book a table for bake sales once in a semester
  • Clubs cannot sell baked goods with nuts or baked goods which require refrigeration
  • Clubs and student groups can book tables up to two times a week

Outdoor Tables

To Book a table outside your club must first decide where you would like to set up a table. There are three outdoor areas where tables can be booked:

  1. Campus Green – Outside of Old Main by the Tim Horton’s entrance
  2. Campus Commons – Circle area in front of the Campus Activity Centre, Arts and Education, House of Learning, and International Building
  3. Campus Court – Outside in front of the Library, Clock Tower, and Old Main

Once you’ve decided where you would like to have your table you must get a Common Area Permit from ancillary services located on thethird floor of the Campus Activity Centre in the Executive Centre. The contact person. Once you have a permit you must contact the facilities help desk by phone (250.828.5388) or email the Facilities Help Desk and ask for utility services to deliver a table and chairs to the location on your permit at the time you have requested. You must contact facilities a minimum of one week prior to your booking date.

Back to the top


Booking Outdoor Space

Clubs are also able to book space outdoors. Approvals for bookings outdoors are dependent on the activity. The Outdoors spaces that are available for booking are:

  1. Campus Green – Outside of Old Main by the Tim Horton’s entrance
  2. Campus Commons – Circle area in front of the Campus Activity Centre, Arts and Education, House of Learning, and International Building
  3. Campus Court – Outside in front of the Library, Clock Tower, and Old Main

If you would like to book space outside, you must get a Common Area Permit from Ancillary Services on the third floor of the Campus Activity Centre. You will need to provide the name of your club, the date and time you would like to book, and a description of your activity.

If your activity requires tables, chairs, trash bins, or extension chords contact the facilities help desk by phone (250.828.5388) or email the Facilities Help Desk. You will need to provide facilities with the date of your booking and the needs of your activity. Ensure that you contact facilities a minimum of one week prior to your activity. Facilities will deliver and remove the equipment you have requested for the date and time you have booked.

Horticulture Gardens

Clubs can also book the horticulture gardens for events and activities. To book the horticulture gardens contact email Kevin Scollon or Ernest Phillips. You will need to provide the name of you club or group, the dates and times you would like to book, and a description of your activity.

If your activity requires equipment such as tables, chairs, trash bins, etc contact the facilities help desk by phone (250.828.5388) or email the Facilities Help Desk and request the equipment you need. Facilities will deliver and collect the equipment on the date of your activity.

Back to the top


Booking Meeting Rooms

Students’ Union Building

All of the bookable rooms in the Students’ Union Building can be booked free of charge. All of these rooms come with built in projectors and audio equipment, just bring a laptop and you can plug in to display your projects, video content, homework, etc.

Booking a room in the Students’ Union Building is easy! You can log in to our Online Booking System . You can create your own reserva account using your email address or log in with your facebook, twitter, or google+ accounts. Once you are logged into Reserva you will be able to view availability, current bookings, and more. When you book a room you will receive an email reminder before your booking. You also have the option to cancel or alter your bookings after you have booked. For complete descriptions of the various rooms available for booking visit the Students’ Union Building page

Classrooms and Lecture Theatres

There are a number of rooms available on campus that can be booked for events and activities. If you are looking for classroom or lecture theatre space you can book a room by filling out the TRU Online Booking Form. After you have completed the form you will be contacted once your room booking has been confirmed. There is no cost associated to booking these rooms for clubs or campus groups. The room will be unlocked by security prior to your booking time so you can just show up and carry out your activity.

Back to the top


 Event Space On-Campus

If you are looking to book event space there are a few different options that can be booked through ancillary services. These rooms can accommodate food and alcohol. To book any of these spaces contact the events coordinator at (250) 828-5005.

Panorama Room

  • 1200 Square Feet
  • Between 80 and 150 people
  • Licensed Venue
  • Website

The Terrace

  • 1350 Square Feet
  • Between 100 and 300 people
  • Licensed Venue
  • Website

The Grand Hall

  • 5400 Square Feet
  • Between 250 and 700 people
  • Licensed Venue
  • Website

Heroes Pub

  • Up to 150 people
  • Licensed Venue
  • Website

Cafeteria and Accolades

If you club is looking to host a dinner or event with food you can also book the Culinary Arts Cafeteria or Accolades Dining Room. Cost is dependent on the individual event. To book this space call (250) 828-5354. Keep in mind that the catering is run by an academic program and you must book well in advance of your event. This space is licensed.

 Gym and Dance Studio

Students can book the Campus Gym or Dance Studio for free through campus athletics and recreation. There is more information on the spaces available at TRU Gym Services Webpage. To book these spaces email John Shephard, phone (250) 371-5670, or print off the rental request form and drop it off at office 110 in the Tournament Capital Centre.

To book these rooms include in your email/phone conversation

  1. Your name and student number and club name
  2. A description of your activity
  3. The date and time that you would like to use the facility

* If your club is looking to book the space outside of regularly staffed times there may be a cost to have staff oversee and secure the space.

Back to the top


 Event Space Off-Campus

In addition to campus venues there are a number of off campus locations that can accommodate the size and types of events that your club might host. The following is a list of locations that your club might want to rent for an off-campus event.

 Colombo Lodge

Contact the manager for more information regarding capacity, rates, and availability.

Contact Information:
814 Lorne St Kamloops
Phone: (250) 374-4914
Website

The Plaza Heritage Hotel

The Plaza Heritage Hotel has banquet space available for bookings and events. They are able to accommodate catered and licensed events.

Contact Information
405 Victoria St
Phone: (250) 377-8075
Website
Email

Kamloops Convention Centre

The Kamloops Convention Centre (Coast Hotels) has banquet and conference space available for bookings and events. They are able to accommodate both catered and licensed events.

Contact Information:
1250 Rogers Way
Phone: (250) 372-5312
Website
Email

Back to the top