Please read through this page carefully to ensure that you understand the application process. If you have any further questions on the application process after reviewing this page click here to contact us.
Step 1: Select the Appropriate Application
The first step in the grant application process is to choose the appropriate application for the activity you would like funding for. If you are unsure about which application would be most appropriate for your activity you can check out a table of the application types on the main grant page. There are four types of grant applications: the Conference Attendance Application, the Educational Event Application, the General Event Application, and the Faculty Lecture Application.
Step 2: Complete the Application Form
Once you have selected the appropriate application for your activity, you must complete the application. Please ensure that you answer all questions on the application in detail and in accordance with the guidelines for the particular application you’re submitting. You can find the principles and guidelines for the application you are submitting at the top of each application page.
Step 3: Submit the Application
Once you have completed your application you must submit it in accordance with the application submission deadlines. You can find the submission deadlines on the Deadlines page.
Step 4: Application Review
Once your application has been submitted it will be reviewed to ensure it is complete and that your application is eligible for funding. Incomplete or unsatisfactory applications will be returned to you in order to allow you to provide further details. Returned applications will be automatically moved to the following review deadline.
Step 5: Validator Approval
If your application is complete and eligible for funding, it will be sent to your validator for approval via email. Your validator must reply to the application with their approval before the validation deadline listed on the Deadlines Page.
Event Application Validation
All event applications must be validated by the Dean of Students. You do not need to contact the Dean of Student prior to submitting your application. Event applications will be submitted to the Dean of Students automatically.
Conference Application Validation
All conference applications must be validated by the faculty member indicated on your application. You must speak to the faculty member you plan to use as your validator before submitting your application. If your validator does not respond to the request for validation before the validation deadline your application will automatically be moved to the next review deadline.
Faculty Lecture Application
All faculty lecture applications are validated by the Dean of the respective TRU Faculty. It is a good idea to speak with your dean prior to submitting the application to ensure that they are anticipating the validation request. If your dean does not validate the application by the deadline then the applicaiton will automatically be moved to the next review deadline.
Step 6: Board of Directors Decision
If your application has been validated it will be sent to the Students’ Union Board of Directors for a final decision. The primary applicant or faculty validator of your group must attend the meeting in order to present your application and answer any questions that board members might have. If neither the primary applicant nor faculty validator are in attendance your application will be postponed until the next Board of Directors meeting. You will be contacted via email with a reminder of the meeting date and time when your application will appear. You may also find the date and time of the Board of Directors meeting that corresponds with your submission deadline on the Deadlines Page (assuming your application is not returned and your validator meets the approval deadline).
Step 7: Reimbursement
All grant funding is provided based on the submission of receipts for pre-approved expenses. If your application is approved by the board of directors you will receive an email outlining the reimbursement procedures to access your grant which can also be found online here.
If you have any questions about the TRUSU Grants Program please contact our Communications Coordinator via email at email@example.com or by phone at 250.828.5289.