Reimbursement Forms

All grant funding is provided based on receipts for pre-approved expenses. In order to be reimbursed for expenses related to an event you must first be approved for a grant. To apply for a grant please click here.  

Once you have been approved for a grant you must keep all receipts/invoices related to your approved funding and submit them with a reimbursement form. No reimbursement will be processed without receipts. Please see the information below for the reimbursement procedures.

In order to be eligible for reimbursement you must have submitted your Post Activity Grant Report. You can fill out the Post Activity Grant Report online here.

 

Conference Attendance Grant Reimbursement

In order to be reimbursed for expenses related to an approved conference you will need to complete a Conference Grant Reimbursement Form. This form will require the signatures of the primary applicant, the validator, and all students who attended the conference; it will also require any and all original receipts related to the conference you attended.

The form must be filled out and dropped off at the Members’ Services Desk. Once your form has been processed a reimbursement cheque will be produced for either the primary applicant or the application validator. It will be the responsibility of that person to distribute the funds appropriately. Cheques can be picked up at the Members’ Services Desk or mailed to the address of your choice.

General Event Grant Reimbursement

In order to be reimbursed for expenses related to an approved general event you will need to complete a General Event Grant Reimbursement Form. This form will require the signatures of the primary applicant and any and all receipts related to the event or activity. Please keep in mind that TRUSU Grants can only be used to cover food/beverage expenses, artist/speaker expenses, sound/production expenses, venue expenses, and materials/supplies. Other expenses are not able to be reimbursed. All reimbursements are processed at 75% as you are required to cover 25% of your expenses through sources other than the TRUSU Grant.

The form must be filled out and dropped off at the Members’ Services Desk. Once your form has been processed a reimbursement cheque will be produced for either the primary applicant or the name of the student group. It will be the responsibility of that person to distribute the funds appropriately. Cheques can be picked up at the Members’ Services Desk or mailed to the address of your choice.

Educational Event Grant Reimbursement

In order to be reimbursed for expenses related to an approved educational event you will need to complete an Educational Event Grant Reimbursement Form.  This form will require the signatures of the primary applicant and the staff/faculty advisor as well as all receipts related to the event or activity. Please keep in mind that TRUSU Grants can only be used to cover food/beverage expenses, artist/speaker expenses, sound/production expenses, venue expenses, and materials/supplies. Other expenses are not able to be reimbursed. All reimbursements are processed at 75% as you are required to cover 25% of your expenses through sources other than the TRUSU Grant.

The form must be filled out and dropped off at the Members’ Services Desk. Once your form has been processed a reimbursement cheque will be produced for either the primary applicant, the staff/faculty advisor, or the name of the student group. It will be the responsibility of that person to distribute the funds appropriately. Cheques can be picked up at the Members’ Services Desk or mailed to the address of your choice.

Guest Lecture Grant Reimbursement

In order to be reimbursed for expenses related to an approved faculty lecture you will need to complete an Guest Lecture Reimbursement Form. This form will require the signatures of the student and the faculty applications as well as all receipts related to the lecture. Please keep in mind that TRUSU Grants can only be used to cover venue expenses, speaker expenses, and sound/production expenses. Other expenses are not able to be reimbursed.

The form must be filled out and dropped off at the Members’ Services Desk. Once your form has been processed a reimbursement cheque will be produced for either the student applicant, the faculty applicant, or to the related TRU Faculty. Cheques can be picked up at the Members’ Services Desk or mailed to the address of your choice.

Questions?

If you have any questions about the TRUSU Grants Program please contact our Communications Coordinator via email at communications@trusu.ca or by phone at 250.828.5289.