Why Renew a Club?

The Club Year runs from August 1 to July 31 each year. Clubs that wish to continue to be a TRUSU Club in the coming year must renew before July 31. Club Renewal also serves as an opportunity to update signing authorities, club descriptions, signing authority contact information, and express continued interest in club activities.

Club Reporting 

To renew your club with the Students’ Union, you must submit a year-end club report annually. All Club Reports are due on April 30 each year. If your club wishes to remain registered with the Students’ Union, you must complete a club report annually. Reports are a great way to share what your club has been working on with TRUSU. They allow you to list your club experiences and track your progress as a club. Club reports are a crucial step in the club year because they provide TRUSU with a more in-depth understanding of club activity. These reports also provide the organization with an official document that indicates the kinds of resources and support clubs may require in the coming club year.

Not sure if your club has completed its report yet for this year? Click here 

Complete your Club Report


How do you renew your Club?

To renew a club, signing authorities must complete and submit an online Club Renewal Form. This online form will allow the signing authorities to update the club’s information and confirm if they intend to remain a signing authority for the club. The email address associated with the club is required to initiate the form.

Tip: If you do not remember the email address you registered for your club you can find it under your club name in the TRUSU Club Directory.

If a signing authority does not intend to return to their position for the upcoming club year they will be required to resign from their position and name their replacement. If a signing authority continues into the next club year, they will have to ensure their contact information is up to date for the upcoming year.

Note: This online form requires that you verify information via email confirmation. Please make sure you are following the required links sent to you. If you have trouble receiving a link, we recommend you also check your spam folders to ensure nothing gets missed in the process. 

We will verify any new signing authorities named in the form via email to complete the renewal process. Any new signing authorities named will be required to provide their current contact information and verify their acceptance of their role as a signing authority.

Please keep in mind that all incoming signing authorities must be returning to study on-campus in the next academic year. Additionally, Signing Authority Change forms are NOT required during club renewal.

Renew Your Club


Need help?

If you need help with your application or have any questions, please contact our Membership Development Coordinator via email at membership@trusu.ca